Faculty Support Services

Class Cancellations

The decision to cancel classes should be taken very seriously. The reputation of the College and the integrity of the academic program rely on every class being conducted according to the schedule. Faculty should discuss their approach to class cancellation with students in advance, ideally at the beginning of the semester. Faculty members are responsible for notifying students of the decision to cancel a class directly (e.g. via an announcement in a prior class or by e-mail). The following guidance is provided with regard to class cancellations:

Anticipated Absence
If you know that you will not be present for a class because you will be attending a conference or engaged in another professional activity, announce this information to your students well in advance, on the syllabus if possible. Try to arrange for a colleague to teach the class on the day(s) that you will be away or discuss alternative activities or assignments with the students and make it clear how the time will be made up. Although you may try to reschedule the class, you should assume that our students’ complex schedules make it difficult or impossible to do this.

Emergency Absence
Occasionally a medical or personal emergency arises which necessitates your canceling a class at the last minute. There are many variables involved in this kind of situation: meeting time of the class (day/evening), time remaining before the class meets, class size, etc. It is your responsibility to use good judgment to make the best of this unfortunate situation. If you can notify your students individually by phone or email, this is the best alternative. If your situation prevents you from doing this, you should contact the Faculty Administrative Assistant and ask to have your students notified in class (be prepared to provide the time and meeting location of your class).

Classroom Assignments

Initial Classroom Assignments: Initial classroom assignments are made by the Registrar’s Office based on information submitted on the faculty course form(s). In competing requests, the Registrar’s Office will consult with an Associate Dean of Faculty, who will find alternate arrangements as needed.

Changes After Initial Assignments Have Been Made: Please contact us at dofcore@86899805.com if classroom changes are needed.

Classroom Priority Scheduling for West Hall Q116 and Q120, Broad Hall 210 and 214, and Avery 201
The Registrar’s office schedules classroom space. Due to the technological and pedagogical needs (i.e. high definition projectors and light-blocking window shades) of fields such as Intercollegiate Media Studies, Art History, and Media Studies programs, the following will be implemented:
 

• For Avery 201, Broad Hall 210, and Broad Hall 214:
  Art History and Classics courses will have priority scheduling for those classrooms, followed by Intercollegiate Media Studies. Once these courses have been scheduled, the room is available for all other disciplines to schedule their courses.
  

• For West Hall Q116 and Q120:
  Intercollegiate Media Studies will have priority scheduling for those classrooms, followed by Art History and Classics. Once these courses have been scheduled, the room is available for all other disciplines to schedule their courses.

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  Exam Schedules

  Final Exams and Spring Reading Days
  Final exams take place the week after classes end. In the Fall, the last day of class is a Friday. In the Spring, the last day of class is a Wednesday, and the two days following are designated Reading Days for students, during which no classes are normally held. For more information, see the Academic Calendar.
  
  Exam Proctoring Policy
  Proctoring is only available for students with approved accommodations. Please see below for more information. 
  
  Students will take their exams at the Student Disability Resource Center of The Claremont Colleges which will allow for expanded proctoring hours and needed assistive technology based on a student’s accommodations.
  
  Exam Reservation: Once a student reserves their exam accommodation (date/time for your course) you will receive an email letting you know that the approved student has made the reservation. You will be able to verify the information given by the student and you will be able to provide the necessary details for each exam including: time allowed for the class to complete the exam, materials allowed for the exam, and instructions for returning the exams.  We will also request a method of contact for you during the exam in case any issues or questions arise while the student is testing.
  
  Faculty will have three options for providing the exam: 
  1) Uploading a digital version of the exam to a secure link
  2) Emailing the exam to the SDRC sdrc.testing@claremont.edu
  3) Bringing a physical exam to the SDRC office the day before the exam is to take place
  
  Returning the completed exam: Faculty may choose to have exams returned by secure download, email or the faculty may pick up the exam from the SDRC. The SDRC will not be able to deliver exams back to Pitzer.  Any exam returned in a digital format will be retained in physical copy until after the end of the term. Every effort will be made to return an exam to faculty the day the student completes the exam.
  
  Any questions related to exam scheduling, proctoring or processes please contact: sdrc.testing@claremont.edu or academicsupport@86899805.com
  
  For information on proctoring students needing accommodations, refer to forms for Academic Support Services (PASS).

All faculty are required to administer anonymous teaching evaluations in their classes at the end of each semester. 

The Faculty Handbook (Section V.F.1.b) states, “…A faculty member is responsible for distributing each semester to all students in his or her classes course evaluation forms in each course taught, with the choice of any of the approved Pitzer forms or a form of his or her choice or design.” 
 
Service Description:

The Office of the Dean of Faculty provides assistance to faculty who wish to do their course evaluations online. This service includes setting up online survey forms, sending out invitations and reminders to students, and generating completion status reports for faculty upon request.

To increase completion rates, the Dean of Faculty’s Office encourages faculty to administer evaluations during class time if possible. Please review the information below on how to select, and administer online evaluations and how to select, administer, and return paper evaluations. 

The Office of the Dean of Faculty also provides in-class assistance, and can request laptops from the IT help desk if needed.

Course evaluation results are reported to the Dean of Faculty, and are typically made available after final grades are submitted.

Course Evaluation Forms 

The College has four template forms for your use. You may select a template, make adaptations to a template, select a customized form previously adapted or create a new customized form. If you choose to customize a form that will be distributed electronically, please be sure to contact us as soon as possible to allow enough production time. 

Online Evaluations

The College uses Qualtrics for production and release of course evaluations. The evaluation reports include data summarization by default.

Paper Evaluations  

Duplicating services are available to make copies of paper evaluation forms.  Copy requests should be sent to the Dean of Faculty’s Office at course-eval@86899805.com. You may collect your course evaluation copies in our office, Scott Hall 114, between 8 am – 5 pm, Monday through Friday. 

Please note that the Dean of Faculty’s Office does not provide data summarization services for paper evaluation forms. 

Deadlines 

Our office will follow up by email if you have not communicated your online distribution plans per semester or have not initiated your copy request for paper-based evaluations. Faculty who do not communicate their plans to administer course evaluations will have Form B online evaluations distributed to their course roster by default. 

Requesting Copies of Completed Course Evaluations
Please send an email to Sr. Administrative Coordinator for Academic Affairs to request a copy of your completed course evaluations. In your e-mail, indicate the course title, course number, and the semester and year the course was taught. Evaluations will be e-mailed as a PDF file.

Requesting to View Course Evaluations of Other Faculty in Your Field Group
Only the personnel liaison within the field group may review the colleague’s course evaluations when rehiring a visiting faculty member. Exceptions will only be made when written approval is provided by the individual faculty member whose evaluations are requested for review.

For questions, clarification, or to schedule a time for an in-person review of evaluations, please contact the Sr. Administrative Coordinator for Academic Affairs.

Field Trips

Field Trip Policies and Guidelines: 

Visit our web page for more information.

Field trip requests received at the start of the semester are more likely to book Pitzer vans on the requested date. Please complete the Field Trip Form at least 3 weeks before the event. 

Field Trip Form

Any request for field trip assistance with less than 3 weeks of notice will require use of Pitzer vans if available, or faculty must coordinate transportation and request reimbursement. Please note that this counts against the total $400 available for field trips per course from the Dean of Faculty’s Office. 

At least two weeks prior to your field trip, you must meet with our staff to finalize your request including, but not limited to the following.

• Whether any meals are needed 
• Any omissions on the field trip form. 

Please contact dofcore@86899805.com for any questions. 

Parking at Pitzer College

There are designated parking spots for Pitzer faculty and staff in the following locations:

• Mills Avenue, western border of the Pitzer Campus, north of 9th
• North parking lot of W.M. Keck Science Building
• East Mesa parking lot, accessible from 9th, on the east border of campus.
• Claremont McKenna parking lot, accessible from 9th, south of McConnell Center (card access only)

If you are expecting a guest on campus, you may request a temporary parking permit from your Faculty Administrative Assistant.

Room Reservations

Reserving Spaces
For questions or assistance, please contact the Faculty Administrative Assistant.

There are policies are in place for these Multi-Use Spaces Room Reservation, please ask for more information prior to utilizing these spaces for events and course use.

• Benson Auditorium
• Broad Center Performance Space
• Computer Labs
• McConnell Founders Room
• McConnell Living Room
• Pitzer Archive and Conference Center (P101)

Office Essentials

Office Supplies
Office supplies are available in Scott Hall 113 for faculty use. If you have any questions, e-mail your Faculty Administrative Assistant.

Ergonomics
If you wish to have an ergonomic evaluation of your workspace, submit a request form: http://cuc.formstack.com/forms/request_for_ergonomic_evaluation

Voicemail Set-Up
Requests for voice mailboxes must be submitted on a Voice Mail request form available at the CUC Phone Office website. 

Telephone Services Help Desk –> Voice Mail Accounts
http://services.claremont.edu/it/ 

Once the form is received and processed, activation instructions will be e-mailed to the person who submitted the request. Please contact the Phone Office at 909.621.8297 (extension 18297) for any further questions or issues.

Facilities Work Order

The most efficient way to request a Facilities Work Order is by the Online Services Request Form. You may also call or visit the Facilities Office. 

Submit the Online Service Request Form
Call Facilities at 909.607.2226 (extension 72226).
In person at the Facilities Service Desk, McConnell Basement

Faculty Support Services at Pitzer and the Consortium

Course Texts and Readings

Course Textbooks
Scroll to the very bottom of the page, click on online adoptions, click on new registration for first time users, and follow the instructions. 

Course Readings

Duplicating Services

Facilities & Mail Services

Facilities

Mail and Print Center

Office Hours (See Form)

Students, staff, faculty, and other community members may contact the Office of the Dean of Faculty to inquire about your office hours. To submit your office hours to the Office of the Dean of Faculty, please use the online form. Please notify the Faculty Administrative Assistant if you do not wish the hours to be posted.

Office Hours are located on the Pitzer College /faculty-staff-directory?type=4

Student Course Support Positions and Hiring Process: Faculty & Academic Affairs

A range of student positions are available to support instructors and courses.  Hiring for any of these positions is a two-step process. The first step is authorization and posting of positions through the DoF (completed by faculty), the second step involves HR clearance and onboarding of the student employee (completed by the student).  Students can only work after successfully completing both steps of this process.

All positions are paid at the established institutional rate. Faculty are responsible for setting student work schedules and course specific training and duties.  

Two Steps to Hiring a Course Support Student Employee

1a.   Faculty requests authorization DoF for the position(s)

The Dean of Faculty’s Office will review the faculty request and current budget and notify faculty once the request is approved. If questions arise, the office will email faculty directly.

Faculty request for position(s).

*Note: Curriculum Committee approval is required for course assistants and graders. 

Positions available are here:

Faculty Request for Course Support Student Position(s)

1b.  Recruit for the position(s)

Once approved, the Dean of Faculty’s Office will post the position to Handshake.
 

2.    Student completes the hiring process

Have your selected student(s) complete an authorization to hire student form.

Authorization to Hire Student Form

Student Research Assistants and Hiring Processes

For more information on student research assistants and department positions, please visit our Budget and Finance web page.